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Site Administrator

Job description

We are currently seeking a Site Administrator to join our quickly expanding company. The Ideal candidate will be responsible for coordinating and executing daily administrative and site-related tasks, also manage the relationship with head office and construction trades.


  • Set-up meetings, confirm attendance of meetings, and prepare documents for distribution at meetings. Attend and take minutes of meetings. Type draft copy of minutes for review. Distribute minutes upon acceptance by supervisor.

  • File correspondence, invoices, receipts, and other records according to the company filing system. Locate and remove material from file when requested.

  • Assign and record or stamp identification numbers or codes in order to index materials for filing.

  • Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.

  • Track materials removed from files in order to ensure that borrowed files are returned.

  • Perform general office duties such as typing, operating office machines, or sorting mail.

  • Assist site superintendent to complete the daily report and daily log, upload site photos, record inspection and accident report, ect.

  • Process and prepare submittals for incoming and outgoing documents and shop drawings.

  • Complete purchase orders in a diligent manner with the assistance of the site staff ensuring that all purchase orders are legible and complete.

  • Perform office duties under the direction of site office personnel.



The candidate should be service oriented and have excellent oral & written communication skills. The fast paced work environment requires the incumbent to be independent with minimal supervision and self-motivated. The successful candidate will be able to prioritize tasks, meet steep deadlines, work under pressure and be accountable to various reporting structures.


  • Proficient in AutoCAD, Revit, MS Project software.

  • Ability to read and understand Architectural drawings and specifications.

  • Ability to work under pressure.

  • Ability to multi-task, prioritize and work with tight deadlines.

  • Proficient in Microsoft Excel, Word & Outlook.

  • Strong attention to detail.

  • Strong analytical and organizational skills.

  • Excellent communication skills both oral and written.

  • Excellent customer service experience.

  • Ability to work independently and as a team.

  • Proactive mindset. Upgrading and identifying opportunities for improvement.

  • Speak English and Mandarin.

We thank all candidates for their interest; however only those selected for interviews will be contacted

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