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Project Coordinator


Construction –

  • Work closely with Project Managers, coordinating schedules, communicating project progress, assisting with documents and processes.

  • Participate in tender and contract preparation - coordinate tender receipt and opening. Schedule and attend Tender meetings.

  • Organize and attend weekly, bi-weekly or monthly project related meetings.

  • Organize and attend site visits. Create and manage deficiency lists and project photos.

  • Assist with Budget monitoring and updates.

  • Assist with collecting project related drawings. Communicate with consultants and architects regularly.

  • Assist with permit application process.

  • Assist to ensure construction timelines are up to date and in accordance with project notifications.

  • Communicate with vendors on an ongoing basis: site related coordination, invoices, POs, payments, permit application.

  • Ensure issue of close out checklist and submission of close out documents.

  • Ensure execution of proper documentation and process for every project.

  • Contact new vendors and collect vendor information for system set-up.

  • Assist team members with any training and use of implemented processes and

Core Duties -

  • Performs all work in support of our Corporate Values of Pride, Accountability, Integrity and Diligence; Demonstrates strong and visible support of our values.

  • Performs all work in accordance with all established regulatory and compliance and safety requirements.

  • All other duties as assigned




The candidate should be service oriented and have excellent oral & written communication skills. The fast paced work environment requires the incumbent to be independent with minimal supervision and self-motivated. The successful candidate will be able to prioritize tasks, meet steep deadlines, work under pressure and be accountable to various reporting structures.


  • Proficient in AutoCAD, Revit, MS Project software.

  • Ability to read and understand Architectural drawings and specifications.

  • Ability to work under pressure.

  • Ability to multi-task, prioritize and work with tight deadlines.

  • Proficient in Microsoft Excel, Word & Outlook.

  • Strong attention to detail.

  • Strong analytical and organizational skills.

  • Excellent communication skills both oral and written.

  • Excellent customer service experience.

  • Ability to work independently and as a team.

  • Proactive mindset. Upgrading and identifying opportunities for improvement.

  • Speak English and Mandarin.

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